Neighbor News
Pacific Palisades Woman's Club is looking for a talented admin $15-$17/hr
HOURS: Full-Time Position (40 hours/week). Flexible schedule
SUMMARY: The Pacific Palisades Woman's Club office administrator is responsible for overseeing day-to-day administrative tasks necessary to efficiently and effectively run the clubhouse, Board and committee operations. The administrator is the first point of contact to business leaders and the community at large.
RESPONSIBILITIES:
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Marketing & Communications- Assist with marketing and communication to the membership, vendors, grant applicants and recipients, and the community including but not limited to:
- Create and distribute monthly newsletter , weekly eblasts , and other member communications
- Respond to clubhouse rental inquiries & liaise with rental coordinator
- Coordinate printing and mailing
- Update and maintain club website
- Respond to vendor inquiries
- Liaise with sponsors regarding receipt of forms, artwork, & payments
- Correspond with members as appropriate including reminder emails and information inquiries
- Make reservations as necessary for events including but not limited to Ladies Day Out, Ladies Night Out, and Special Events
- Create and send evites to members and the community as appropriate and maintain responses
- Compile and complete consent agendas
- Distribute meeting agendas
- Assist Secretary with Membership Directory creation and distribution
- Maintain member name tags
- Create documents and print/email copies as necessary
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Membership Master Calendar- Create and maintain club calendar including adding member meetings and special events
Application & Contracts Processing- Distribute contracts and applications; track receipt of documents; monitor completion and send related communications. Includes Membership Applications, Club House Rental Contracts, Grant Applicants, Boutique and Home Tour Vendors, Sponsors and Patrons.
Clubhouse- Manage clubhouse including:
- Create and maintain clubhouse rental schedule and calendar
- Open and close club house daily and conduct tours for prospective renters
- Manage custodial staff and coordinate handyman repairs
- Mail management and distribution including monitoring P.O. Box
- Receive invoices and payments and transmit information to bookkeeper and treasurer
- Coordinate deliveries and issue receipts including but not limited to rummage sale donations
Scheduling- Create and maintain staffing schedules for Home Tour, Boutique and Special Events
Research and Documentation-
- Maintain electronic master files (with hard copies as required) including but not limited to Meeting Minutes, Financials and Membership Data
- Collect and maintain committee efiles and zip drives
- Monitor member attendance and follow-up on requirements as necessary
- Collect and maintain proof of insurance for renters, Home Tour and special events as required
Miscellaneous-
- Coordinate catering for member meetings and special events
- Complete A/V set-up as necessary
- Complete any other duties as required
SKILLS:
- Strong written and verbal communications
- Proficient in MS Office Suite, Quickbooks, Google
- Self-starter who is highly organized, can multi-task, prioritize work, and work independently
- Ability to adhere to confidentiality guidelines and manage sensitive data
Qualified candidates may send resumes to:
info@theppwc.org- indicate ‘Office Administrator’ in the Subject line
PPWC members and their families are not eligible to apply